Create, negotiate, approve, and sign documents. Transform contracts into tracked commitments, securely integrated into Microsoft Azure with evidence to support each step.
For sales, legal, HR, purchasing, and operations — a connected journey, from the first form to the next renewal.
Choosing an electronic signature platform for business? Learn how to sign contracts online, compare electronic signature pricing, explore a free plan, and connect signing to your systems.
Upload a PDF or use a template, add participants and fields, then share an individual signing link. After completion, keep the signed document and event history together. Signing via WhatsApp depends on the plan and enabled channel.
Explore signing methodsThe Free plan includes 3 documents per month and 1 user. For more volume, compare allowances and monthly, annual installment, or annual upfront payment. If you're looking for a free electronic signature, a free electronic signature platform, a free digital signature, or a free plan to sign documents, check the limits. Before signing a document online, a PDF, or a contract for free, confirm whether it requires a digital certificate, which has separate conditions.
Compare plans and pricingVikaSign combines electronic signing, identity checks, and digital certificate signing when contracted. Its electronic signature API and webhooks connect agreements and events to your systems according to your integration scope.
Explore integrationsIf you're comparing e-signature platforms such as Clicksign, DocuSign, PandaDoc, PDF Sign, Dropbox Sign, Autentique, ZapSign, SignNow, D4Sign, Docsign, or Adobe Acrobat Sign, compare document limits, users, evidence, channels, pricing, integrations, and support in the table. These third-party names are mentioned for comparison only. VikaSign is a private platform, separate from Brazil's gov.br service; for a free gov.br signature, use the official service and review its requirements.
Compare featuresVikaSign brings together electronic signatures, contract lifecycle management, and automation. Your team works with context, customers get a simple journey, and your company stays in control.
Organize PDFs, versions, and attachments. Place signature, initials, date, and information fields for each participant. Reuse templates to reduce repeated work and stay consistent.
Collect information through public forms, validate entries, and generate documents from templates. The workflow connects form submission, approval, signature, and contract creation.
Set up signers, approvers, witnesses, and observers. Configure sequential or parallel steps, required fields, deadlines, comments, and rejections with a reason.
Send an individual link for typed or drawn signatures, with consent recorded. Add authentication methods to match the business risk and track each participant’s progress.
Use bulk sends, batch operations, reminders, and deadline automation. Resolve pending items, route tasks, and keep track of what needs attention.
Centralize contracts, obligations, owners, tasks, and deadlines. Track renewals and commitments with indicators and reports for faster decisions.
VikaSign intelligence helps turn documents into useful information while keeping review and decisions in your team’s hands.
Get summaries, structured information, and points that need attention. Make clauses easier to read and identify relevant commitments.
Search your authorized documents by meaning and ask questions about them. Get contextual information to support your analysis.
Receive suggestions for fields, forms, and agreement settings. Review the proposal before applying it and keep control of sending and signing.
Intelligent features require activation. Suggestions and analyses support the responsible team members and undergo human review.
Upload a document or generate one from a form and template.
Choose participants, order, fields, and identity checks.
Send invitations through enabled channels and track pending actions.
Compile the final PDF and collect the history and evidence.
Turn the agreement into obligations, tasks, and next steps.
Combine a convenient experience with verification methods suited to the level of risk. VikaSign lets you set each participant’s requirements before signing is complete.
| Method or verification | What it adds to the process | Business use |
|---|---|---|
| Individual link and consent | A journey linked to each participant, with a record of their intent, terms, and sequence of events. | The platform’s signing journey. |
| Typed and drawn signatures and initials | Lets participants sign and complete the defined document fields, linked to the process. | According to the agreement’s fields and policy. |
| Code by email, SMS, or WhatsApp | Confirms access to the specified channel through a one-time code. | Optional, with the channel contracted and enabled. |
| Static and live selfies | Adds a photo or image sequence to the identity verification journey, according to the selected policy. | Optional, depending on configuration and activated features. |
| Facial comparison and liveness check | Compares facial references and checks for a real person’s presence during verification, according to the service used. | Optional; depends on the enabled biometric service and its availability. |
| Identity and registration verification | Checks identity data and references through specialized services, including Datavalid and SERPRO options. | Optional, subject to contracting and the scope of the check. |
| Biometrics across broader databases | Adds biometric references according to the databases and terms of the contracted service. | Enterprise offering, subject to plan, contract, and activation. |
| Official ID and data verification | Extracts information from an identity document and may add fraud analysis and selfie comparison. Data extraction and authenticity analysis are separate steps. | Optional, with document reading and verification services enabled. |
| PIX identification | Adds identity evidence from a transaction and data verified by the contracted service. | Optional; depends on financial integration and the identity verification policy. |
| Digital certificate and PAdES | Signs the PDF digitally with a certificate for processes that require identification of the certificate holder and cryptographic document integrity. | Agreements that require a certificate-based digital signature. |
| Remote ICP-Brasil signature | Uses a remote signing service with an ICP-Brasil certificate, subject to identification and authorization of the certificate holder. | Processes that use ICP-Brasil certificates and remote signing. |
| Timestamp | Adds a time reference issued by a specialized service to the evidence or signature, according to the selected profile. | Agreements that require additional time evidence. |
| Long-term preservation — LTV/LTA | Profiles designed to preserve validation data over time, supporting the long-term retention of digital documents and their evidence. | Records and contracts requiring extended preservation. |
| Integrity and public verification | Checks recorded integrity and the agreement history through a limited public view that protects the parties’ information. | The platform’s public verifier and a complete evidence package for authorized users. |
Guide review, authentication, and confirmation through an enabled channel. A secure link opens the document and lets participants draw their signature in the browser.
Embed the signing journey in a portal or application, with controlled access, authorized origins, and a link to the agreement.
Bring together the final document, event history, consent, and results of the verification methods used. Export the package for authorized users.
VikaSign uses Microsoft Azure services for operations, storage, credential management, and evidence preservation. Security runs through the entire journey, from access to archiving.
Separating data by organization and assigning role-based permissions help protect documents and operations. Users access the features authorized for their responsibilities.
Integration with Microsoft Entra ID, corporate sign-in, and multifactor authentication options. User provisioning and deactivation can follow the company’s directory.
Documents are kept in private storage with controlled access. Protected connections and Azure service encryption features help safeguard the data.
Azure Key Vault centralizes the protection of credentials and keys. Service access is limited to operational needs, using managed identities where applicable.
Linked records, sealing, and dedicated evidence storage support traceability. Retention and preservation policies are set according to the scope of the operation.
Administrative auditing, monitoring, processing queues, and delivery retries help teams oversee operations and resolve failures.
The documented deployment uses Azure infrastructure in the Brazil South region. Data residency, retention, continuity, and service commitments are defined in the contracted scope, taking the integrations used into account.
VikaSign connects to VIKA Compliance Hub to support structured management of security, privacy, risks, and evidence. This work brings product controls and governance processes together with owners, deadlines, and review.
The governance model organizes security and privacy requirements using ISO/IEC 27001, ISO/IEC 27701, SOC 2, and LGPD as references. Controls, documents, and evidence can be linked while preserving the scope of each assessment.
Organize risks, policies, controls, owners, reviews, and action plans.
Collect operational signals, identify their source, and link evidence to requirements.
Workflows distinguish the person preparing evidence from the person reviewing it, with decisions recorded.
A framework for processing records, data subject requests, impact assessments, and transparency.
Access reviews, roles, deactivation, and separation of duties support identity and responsibility management.
The delivery process includes change review, security testing, dependency analysis, and release evidence.
Retention, disposal, and preservation hold policies guide the handling of records according to defined needs.
Workflows organize inventories, due diligence, vendor documentation, and assessments of data sharing and transfers.
Governance covers plans, records, exercises, communications, and recovery evidence, with follow-up on necessary actions.
Controlled documentation, exportable evidence, review history, and action plans support internal and external assessments.
VIKA Connect brings together VikaSign integrations. Apps, add-ins, plugins, connectors, and APIs share the organization’s controls and link signing to the processes that generate revenue.
The unified app combines the Teams experience with Outlook commands, including desktop and mobile scenarios. SharePoint and OneDrive connect your document library to agreements.
Business benefit: turn files and conversations into signing workflows, track agreements in your workspace, and switch between tools less often. The Copilot agent can retrieve information and prepare drafts, subject to Microsoft 365 licenses and policies.
The integration package brings documents, templates, and agreements closer to your Google environment. Create and send signing processes and view recent agreements when the integration is enabled.
Business benefit: fewer manual steps between your team’s document and the customer’s signature.
Packages for Salesforce and Dynamics 365 connect sales operations to the agreement journey. The enterprise API supports integrations with TOTVS Protheus, SAP, HubSpot, and Avior.
Business benefit: reuse information from your sales or operations process and synchronize events and contracts. Field mapping, authentication, and status updates are defined in the integration project.
Connectors let you build workflows around agreements, acceptances, batches, reports, and event notifications.
Business benefit: a won opportunity can start an agreement; a completed signature can trigger onboarding; a pending item can create a task. Workflows follow your company’s rules.
Plugins separate queries from actions to help find agreements, analyze information, and prepare drafts. Connectors for external assistants use authorized access to the organization’s resources.
Business benefit: less manual searching and more context. Actions respect permissions and confirmation requirements; sending and signing remain under user control.
APIs let you create and retrieve agreements and work with participants, templates, and evidence. Webhooks notify your systems about status changes. Embedded signing brings the journey into portals and applications.
Business benefit: connect signing, customer service, sales, and operations within your own experience. API documentation, a test environment, and support tools help the integration team.
Commands inside your work tools to start or track an agreement without losing the context of the document or email.
Packages that connect applications, automate processes, and offer queries and actions with defined permissions.
Custom integration to operate VikaSign and receive updates, with access control, traceability, and delivery handling.
The expansion catalog includes potential integrations with Make, Pluga, Pipedrive, RD Station, TOTVS RM, Omie, Conta Azul, Senior, Slack, Jira, ServiceNow, Pipefy, Monday, ClickUp, Dropbox, Box, Word, and HR platforms. Each scenario is evaluated as an integration project, with scope, feasibility, timeline, and acceptance criteria defined in the proposal.
Proposals, sales contracts, and renewals. Track who needs to sign and connect closing to the CRM and the next action.
Templates, approvals, obligations, and a contract repository. Centralize information and reduce fragmentation across versions and owners.
Onboarding, terms, policies, and acknowledgments. Standardize data collection and keep evidence of every completed step.
An individual link lets customers review and sign without creating a workspace account. Additional checks follow the policy set for each participant.
Yes. Configure requirements according to the process and enabled features. Codes, documents, biometrics, and other checks can add different layers of trust.
There are electronic signature processes via link and digital signature options with certificates. The team chooses the method that best suits the purpose of the document and the business’s signing policy.
The final consolidated PDF, the process history, and the evidence package for authorized users. The recorded elements reflect the methods and verifications actually used.
Consider the purpose of the document, the risk, the required identification, and the rules applicable to your business. The business project team can organize the requirements with your legal and compliance advisors.
There are brand customization options and white label offerings. The proposal confirms the components, experience, and scope provided.
The work defines the scenario, installs or configures the integration, validates access, and runs a pilot. After approval, the rollout can proceed in groups according to the organization’s policies.
Service levels and commitments are defined in the contract. Business operations can scale their support, recovery, and integration needs within the project.
VIKA Labs is a laboratory for digital products and applied intelligence in the corporate world. Vika Sign was born from this mission: to transform agreements into simple, secure, and connected processes.
